Scheduler (Remote)

Aha Media Group, a content strategy and copywriting consultancy, is seeking a remote, hourly Scheduler to join our team.

This is a 1099 contract position that could convert to a salaried position.

We provide healthcare content that empowers people to make the most important decisions of their lives.  This could be your perfect role if you thrive in a fast-paced, dynamic environment and enjoy helping teams stay organized and efficient.

About the scheduler role

We are seeking an experienced Scheduler to coordinate interviews between subject matter experts and our freelance writing team. The Scheduler may also provide high-level support to our CEO, Ahava Leibtag.

This role requires exceptional organization, attention to detail, and the ability to anticipate needs and solve problems proactively. Candidates should have at least 3-5 years in a scheduler or executive assistant role.

This is a remote, 1099 contract position with flexible hours within East Coast business hours.

Key responsibilities

Scheduling & project support

• Arrange stakeholder interviews between subject matter experts and our editorial team
• Maintain and update project management tools such as Airtable, Basecamp, and Outlook
• Respond promptly to scheduling requests

Company-wide support

• Plan and coordinate semi-annual team retreats in collaboration with the Leadership team
• Organize team morale initiatives, including birthdays, work anniversaries, and virtual team events
• Assist with hiring and recruitment, including reviewing resumes, scheduling interviews, and checking references
• Provide general administrative support as needed

Executive support for the CEO

• Manage and maintain the CEO’s calendar, ensuring seamless scheduling of meetings and appointments
• Coordinate and book travel arrangements as needed
• Conduct occasional research to support the CEO’s projects and initiatives
• Handle email correspondence and administrative tasks on behalf of the CEO

What we’re looking for

• Highly organized with exceptional attention to detail
• Excellent written and verbal communicator
• Proactive problem solver who initiates action
• Tech-savviness with comfort using project management tools and scheduling software
• Responsive and reliable while working efficiently in a fast-paced environment
• Professional and personable while interacting with clients, stakeholders, and team members

To apply, you must have a U.S. Social Security or tax ID number and be available during standard Eastern time zone business hours.

Rate: $25-30/hour, based on experience